Preparing for a Business Trip

Business travel isn’t quite like your regular travel. Vacations are left for resting and business trips, well, for doing business, after all. A larger dose of responsibility is needed and a different mindset from the one you use on vacation. The aim of this guide is to get you prepared for traveling on business.

Booking Tickets

Making ticket reservations for business trips isn’t quite the same as booking personal travel. When it comes to business, time is money, so instead of making up for dead time, travel during night, when you’d usually be inactive. Additionally, business travel includes direct costs for airfare and hotels, so make sure to keep this in mind. Finally, opting for the business class does mean a heftier ticket cost, but also gives you a peace of mind and an opportunity to work in-flight (on your laptop, making plans, etc.) – efficiency is the key!

Packing

As is the case with personal travel, you need to think about the weather when packing for your business trip. However, there are more factors to be included here, seeing as how you need to take both the dress code and the amount of meetings you will be attending into account. Overpacking is definitely the wrong way to go – you need to stay flexible, so pack light. Think about what type of meetings you will be attending – there is dinner attire and then there are formal corporate meetings. The variety of clothing largely depends on the amount of meetings you will be going to, so you should consider staying well-informed prior to your setting off.

Flexibility

Always plan for the worst – delays and ticket problems are to be expected, so arriving at the airport a couple of hours prior to your flight is the smart way to go. If your flight is cancelled, you’ll be able to book a new one on the spot; and if your flight is delayed, you will be able to timely inform the parties involved about your belated arrival.

Always be Organized

Business trips are perfect opportunities to show off your organisational skills. Keep all your receipts in check and get introduced with the costs that you can expect at your destination, such as traffic tolls, hotel staff tips and parking fees. Use either your notebook or download a management app to your smartphone to do the calculations for you. Do not keep all your money in a single spot, in case you lose your wallet or luggage and bring along multiple credit cards (a corporate credit card is an excellent idea!) – finding yourself penniless in a foreign environment can cause huge problems.

Get Your Documents in Order

The chances are that you won’t have anyone in a foreign country to vouch for you. If you lose your passport you may even end up in jail, so make sure that you keep it with you at all times! Check for what documents you might need, such as visa, multiple times prior to your trip.

Getting around

Once you arrive at your location, you will need a means of commuting, and you do not want to have to use the public transport in an unknown environment. Now, renting a car or taking a taxi is always an option, but these vary in price, so you should look for the best deal online before setting off. If you are going to a seminar, or as a part of a larger group, think about finding a smart solution. For example, bus hire in Sydney would be a smart way to go and chances are that other destinations around the world offer similar options.

Recharge

Finally, business travel tends to be stressful – you might get the need to always be available to everyone, but chances are that you will be in a different time zone and, more importantly, perpetually busy. In order to function properly, you will need to rest and the best moments for recharging your batteries on a business trip are while you are waiting for your flight, at a car rental facility or in transit. You may not feel like it, but at some point, you will need to rest.

Business travel can actually be a great experience; although you will probably be there for business purposes, there will be time for some relaxing and soaking the atmosphere in. All of the above is always good to be kept in mind, but pay special attention to things such as where you put your papers and money; everything else can be worked around.

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